§1
BUSINESS AREA – PUBLIC
The gymnastics and sports club Munich - Allach 1909 e. V. issues these rules of procedure for the handling of business operations and for holding assemblies, meetings and conferences (hereinafter referred to as assemblies).
All meetings are not public. The public may be admitted if the members of the assembly so decide.
§ 2
CALLING
The convening of the general meeting and the other bodies is based on § 8 to 12 of the statutes and is done four weeks in advance by posting it on the notice board of the association, stating the agenda by the 1st board. The invitation period is 4 weeks.
A meeting must be held if more than a quarter of the members request it.
§ 3
QUORUM
The quorum of the General Assembly is based on the Articles of Association.
The other bodies have a quorum if at least half of the members entitled to vote are present after the invitation has been duly issued. Voice transmissions are not permitted.
A meeting does not have a quorum if more than half of the members entitled to vote are no longer present. In this case, the absence of a quorum must be applied for immediately; subsequent determination is not permitted.
If a meeting has been dissolved due to the lack of a quorum, a new meeting must be convened within 14 days, at which only the items on the agenda that have not yet been completed will be dealt with.
§ 4
MEETING LEADERSHIP
The meetings are opened, chaired and closed by the chairman (hereinafter referred to as the chairman of the meeting).
If the chairman of the meeting and his statutory representatives are unable to attend, the members present elect a chairman from among themselves. The same applies to debates and deliberations that concern the chairman of the meeting personally.
The leader of the meeting has all the powers required to maintain order. If the proper conduct of the meeting is endangered, he can in particular withdraw the floor, order the expulsion of individual members temporarily or for the entire meeting time, interrupt or cancel the meeting.
The assembly decides on objections that are to be made immediately without justification with a simple majority without discussion.
After the opening, the chairman of the meeting checks the correctness of the convocation, the attendance list and voting rights and announces the agenda. The exams can be delegated.
The assembly decides on objections to the agenda or amendments without debate and with a simple majority.
The individual items on the agenda are discussed and voted on in the specified order.
§ 5
ISSUE OF WORDS AND SPEAKER SUCCESS
A list of speakers is to be drawn up for each item on the agenda at the request of the general assembly. Entries are made in the order in which the requests to speak are made. The list of speakers may not be opened before the debate begins.
The chairman of the meeting gives the floor for discussion. The floor is given in the order of the list of speakers.
Participants in a meeting must leave the meeting room when dealing with agenda items that affect them personally in material respects.
Rapporteurs and proposers are given the floor at the beginning and at the end of the discussion of their agenda item. You can also ask to speak outside of the speaker list; their request to speak is to be complied with by the chairman of the meeting.
In any case, the chairman of the meeting can take the floor outside the list of speakers.
§ 6
WORD ON RULES OF PROCEDURE
The floor shall be given out of the order of the list of speakers when the previous speaker has finished.
Only one pro-speaker and one counter-speaker may be heard on the Rules of Procedure.
The chairman of the meeting may at any time, if necessary, speak on a point of order and interrupt speakers.
§ 7
REQUESTS
The entitlement to submit applications to the general meeting is defined in § 8 of the statutes. Proposals to the other bodies can be submitted by the voting and advisory members of the relevant bodies.
Unless the deadline for submitting applications is regulated by the articles of association, applications must be submitted one week before the date of the meeting.
All applications must be submitted in writing and must be adequately justified. Applications without a signature may not be processed.
Applications that result from the deliberation of an application and improve, shorten or expand it are permitted without determining the urgency.
The provisions of Article 8 of the Articles of Association apply to applications for amendments to the Articles of Association.
§ 8th
URGENT REQUESTS
Requests for questions that are not on the agenda are considered urgent requests and can only be discussed and passed with the consent of a 2/3 majority. Urgency requests must be submitted in writing to the chair of the meeting.
The urgency of a motion must be voted on outside of the list of speakers immediately after the proposer has spoken. An opposing speaker is allowed.
§ 9
PROCEDURE MOTIONS
Points of order motions to close the debate or limit speaking time must be put to the vote outside of the list of speakers immediately after the motion and the opponent have spoken.
Speakers who have spoken on the merits may not propose closing the debate or limiting speaking time. If the motion to close the debate or limit the speaking time is accepted, the chairman of the meeting will only give the floor to the proposer or rapporteur upon request.
Requests to close the list of speakers are inadmissible.
§ 10
VOTES
The order of the motions to be voted on must be clearly announced before the vote.
Each motion must be read out again by the chairman of the meeting before the vote is taken.
If there are several motions for one thing, the most extensive motion must be voted on first. If there are doubts as to which motion is the most far-reaching, the assembly decides without discussion.
Supplementary, supplementary and sub-motions to a motion are voted on separately.
Voting is open. If voting cards have been issued, they must be shown. However, the chairman of the meeting may order a secret or roll-call vote. He must do this if it is decided upon request. At the general meeting, this motion must be supported by at least 10 voters.
The roll-call vote takes place by roll-call according to the attendance list; the names of those voting and their decisions are to be recorded in the minutes. After entering the vote, the floor may no longer be given on the matter.
However, if there are any doubts about the vote, the chairman of the meeting can speak up and provide information.
Unless otherwise stipulated in the Articles of Association, all votes are decided by a simple majority of the votes cast. A tie means rejection. Abstentions and invalid votes are not counted.
Questioned open votes must be repeated by name or secretly upon request.
§ 11
SELECT
Elections may only be held if they are scheduled according to the statutes, are included in the agenda and have been announced when the meeting is called.
Elections are generally to be made by raising hands in the order prescribed by the Articles of Association, unless the Assembly decides otherwise.
Before elections, an electoral committee with at least three members is to be appointed, which has the task of counting and checking the votes cast.
The electoral committee has to appoint an election officer who has the rights and duties of an assembly leader during the election process.
Before the ballot, the election committee must check whether the candidates proposed for election meet the requirements prescribed by the statutes.
An absentee may be elected if, prior to the vote, the electoral officer has received a written declaration of willingness to accept the election.
The result of the election is to be determined by the election committee, to be announced to the chairman of the meeting and to be announced by him to the meeting, and its validity to be expressly confirmed in writing for the record.
If members of the board, committees or departments resign during the legislative period, the board will appoint a suitable substitute member at the suggestion of the body concerned until the next election specified in the articles of association.
§ 12
MEETING MINUTES
According to § 11 of the statutes, minutes of all meetings are to be kept, copies of which are to be sent to the members of the association committee within four weeks.
The logs are deemed to have been accepted if no written objection to the version of the log is raised within 14 days of delivery.
Resolutions of the committees are deemed to have been approved if no objection is raised in writing to the chairman within 14 days of delivery by members of the association committee. The association committee will decide on the final approval or cancellation of the resolution at its next meeting.
§ 13
COME INTO EFFECT
These rules of procedure came into force in accordance with the resolution of the general meeting of March 15, 2001.